Start with the handoff that slows the work

A multilingual video project rarely stops at the first transcript. Each language needs an owner, a clear brief and a review path. When those details are spread across email, exported files and private messages, the producer becomes the person holding the workflow together.

A useful place to begin is one external assignment. Choose a real video and one target language. Keep the source, the language version and the specialist’s instructions in the same project, then follow that job all the way to delivery.

  1. 01 / SOURCEPrepare
  2. 02 / ASSIGNAssign
  3. 03 / REVIEWReview
  4. 04 / DELIVERDeliver
A repeatable route from source media to a reviewed language version.

Define the version and the boundaries

In clipsubs, an assignment starts from a specific language version. Add the specialist, deadline and a short note explaining the review required. Set an AI hours allowance and choose whether the task permits imports, translation, QC or automatic fixes.

That brief does two jobs: it tells the specialist what good work looks like, and it makes the producer’s expectations visible. Include names, tone, speaker treatment and delivery requirements in the note. If you use a project termbase, remember that it currently guides transcription, not translation.

The useful unit of work is a language version with an owner and a clear next step.

The specialist receives an invitation to the vendor portal, accepts the task and works on the assigned version. Progress moves from offered to accepted to finished, with partial submissions available when a job needs an interim handoff. You can see progress without requesting another status email.

Before you send the assignment

  • Choose the source file and the exact language version.
  • Name the owner, deadline and review expectations.
  • Set the AI allowance and task permissions.
  • Agree on the final review and delivery format.

Review the result, then repeat what worked

One editor works on a version at a time while others can watch changes live. When it is ready for a client, share that specific version with an optional password or expiry. The client can review or edit without an account, and the link can be revoked when the review ends.

Before delivery, check the subtitle language and timing against the video, run the relevant quality checks and export SRT, WebVTT or EBU STL. Keep the version history as the record of the work. On the next job, improve the brief where questions arose and reuse the steps that kept the handoff clear.